Formal and Official Letter Writing Templates

18. Complaint Letter to the Municipality Chairman Regarding Unhealthy Conditions

Write a letter to the Chairman of your Municipality drawing his attention to the unhealthy conditions prevailing in your local area.
To
The Chairman,
Malda Municipality,
Malda
Date: 23.12.2017
Subject: Unhealthy conditions prevailing in Ward No. 10.
Respected Sir,
With due respect, I, Malati Beshra, a permanent resident of your municipality area, want to bring to your notice some everyday issues faced by the residents. I have been living in Ward No. 10 for more than twenty years. While the streets are good and the water supply is up to the mark, the system of garbage clearing is incredibly poor.
There are dustbins available, but sometimes they are not cleared for more than a week. It is the core responsibility of the municipality to maintain hygienic conditions, but we are facing the exact opposite situation. Consequently, the area is swarming with countless mosquitoes, creating a hell-like living situation for the residents.
Naturally, we expect immediate and effective steps to be taken at the earliest. We are confident in your kind consideration and prompt action.
Thanking you,
Yours faithfully,
Malati Beshra
Ward No. 10, Malda Municipality

19. Letter to a Bookseller Requesting a Replacement or Refund

Suppose a bookseller has sent you a few ordered books by post. Some of the books are defective, and one does not match the requested author and publisher. Write a letter complaining about the problem and asking for a replacement or a refund.
To
The Proprietor,
Rita Book House,
Salkia, Howrah
Date: 24.11.2017
Subject: Complaint regarding defective and incorrect books delivered.
Respected Sir,
With due respect, I, Aditi Mitra, want to state that on 12.10.2017, I placed an order for a set of books to be delivered by post. I received the postal delivery today. However, upon opening the package, I discovered that out of the ten books, two vital Physics books are defective, with several pages missing from both.
Additionally, one book does not match my original order. I had requested ‘English Tutor’ by Jibesh Bhattacharya, published by Chhaya Prakashani. Instead, you have sent me a completely different book. Please inform me at the earliest whether you will be able to replace the incorrect and defective books or if you will initiate a full refund.
An early response from your end is highly expected. I have full faith in your kind consideration regarding this matter.
Thanking you,
Yours faithfully,
Aditi Mitra
Gopalpur, Kolkata – 37

20. Letter to the Editor Regarding the New School Syllabus

Write a letter to the editor of a newspaper reflecting your opinion on the new syllabus introduced by the West Bengal Board of Secondary Education.
To
The Editor,
The Statesman,
Kolkata – 700001
Date: 22.12.2017
Subject: Opinion on the new syllabus introduced by WBBSE.
Respected Sir,
I shall be highly obliged if you kindly publish this letter in the columns of your esteemed daily. Education is the most vital pillar of any country or civilization. Proper education guarantees a prosperous future for the nation.
Our West Bengal Board of Secondary Education has been carrying out various experiments on the Madhyamik syllabus for over fifteen years. The latest change, however, is highly satisfactory. Great stress has been placed on student psychology, making the framed syllabus much lighter, student-friendly, and easy to comprehend.
I believe the scientific approach adopted by the board will benefit the students immensely, allowing them to learn playfully rather than under immense pressure. Therefore, all of us should come forward to ensure its proper practical implementation in schools.
Thanking you,
Yours faithfully,
Shirsendu Das
53/13 J.N. Lahiri Road
Srirampur, Hooghly

21. Letter to the Editor Highlighting the Issue of Inadequate Bus Services

Write a letter to the editor of a newspaper expressing your views regarding the inadequate number of buses on the road.
To
The Editor,
The Telegraph,
Kolkata – 700001
Date: 14.12.2017
Subject: Severe suffering of commuters due to inadequate buses on the road.
Respected Sir,
I shall be highly obliged if you please allow me a little space in your esteemed daily to express my deep concern regarding a pressing problem faced by the common people today: the inadequate bus service in both urban and rural areas.
The common masses depend primarily on buses as their daily means of transportation. However, due to the sharp price hike of diesel and petrol, bus owners are demanding higher fares from commuters. In addition, political elements are exploiting this fragile situation for their own gain. As a result, the number of operational buses on the roads is drastically decreasing, leaving the common people to suffer the most.
Through your widely read newspaper, I urgently wish to draw the attention of the Government to this matter so that immediate remedial steps can be taken.
Thanking you,
Yours faithfully,
Sribas Goswami
Thakurpukur, Kolkata – 12

22. Application Letter for Participating in a Recitation Competition

Write a letter of application in response to the following advertisement: “Sabuj Sangha, AD-234, Beldanga, Kolkata-12, is organizing a ‘Recitation Competition’ on Independence Day for students of classes IX and X. Apply to the secretary within 15 days.”
To
The Secretary,
Sabuj Sangha,
AD-234, Beldanga,
Kolkata – 700012
Date: 14.12.2017
Subject: Application for participation in the ‘Recitation Competition’.
Respected Sir,
In response to your advertisement published in the Anandabazar Patrika dated 12.12.2017, I, Sri Umesh Adhikari, wish to enthusiastically present myself as a candidate for the upcoming ‘Recitation Competition’. At present, I am a student studying in Class IX at Jodhpur Park Boys’ School.
I would be highly grateful if you could kindly enlist my name as a participant in the aforementioned competition. To support my candidature, I have attached a character certificate from the Headmaster of my school along with this application.
Thanking you,
Yours faithfully,
Umesh Adhikari
43/12 Dutta Para Lane
Mukundapur, Kolkata

23. Letter to the Editor Regarding Increasing Antisocial Activities

Write a letter to the editor of an English daily expressing your concern over the recent increase in antisocial activities in certain parts of the state.
To
The Editor,
The Statesman,
Kolkata – 700001
Date: 12.11.2017
Subject: Increasing violence and antisocial crime in our localities.
Respected Sir,
With due respect, I want to use the platform of your esteemed newspaper to share a matter of grave concern with your readers and the authorities. Law and order are frequently perverted by the misuse of political power. Amidst this chaos, antisocial and unsocial activities are rapidly growing across different parts of the state.
Incidents of money and ornament snatching are reported almost daily. In the vast majority of these cases, the victims are vulnerable women or the elderly. If these criminals face any kind of resistance or protest, they become violently aggressive, often attempting—or successfully committing—murder. This situation is entirely horrific and must be stopped immediately.
This letter is a desperate appeal to the common sense of the public and the strict conscience of the law enforcement agencies to consider this issue seriously and restore safety to our streets.
Thanking you,
Yours faithfully,
Aninda Chowdhury
Tarakeswar, Hooghly

24. Letter to the Editor on Physical Punishment in Schools

Write a letter to the editor of a newspaper expressing your views on physical punishment as a means of changing the behavior of school students.
To
The Editor,
The Statesman,
Kolkata – 700001
Date: 12.11.2017
Subject: The necessity and limits of physical punishment for students.
Respected Sir,
Today, I wish to share my opinion on a rapidly evolving social issue regarding the modern student-teacher relationship. Traditionally, it was common practice that if students committed a mistake or intentionally broke the rules, they were subjected to corporal punishment.
Now, the question arises whether physical punishment is still needed in educational institutions. According to modern psychiatrists, harsh punishment often creates deep trauma and an aversion to learning. Unquestionably, love and patience are much better weapons to educate and mold students.
However, this does not mean that a student should be allowed to do whatever they please without consequences. While teachers must heavily avoid physical punishment, appropriate disciplinary actions must be applied whenever absolutely necessary to maintain institutional decorum. I eagerly await the views of other readers on this delicate balance through the columns of your newspaper.
Thanking you,
Yours faithfully,
Rita Mondal
Noyapara, Burdwan

25. Job Application Letter for Trainee Marketing Executive

Write an application in response to the following advertisement published in ‘The Telegraph’: “Wanted smart girls and boys (below 22 years old, Class VIII pass) as Trainee Marketing Executive. Stipend: Rs. 2500 per month. Apply within 7 days to: RAMCO India Pvt. Ltd., 14/C, Lenin Sarani, Kolkata 20.”
To
The Marketing Manager,
RAMCO India Pvt. Ltd.,
14/C, Lenin Sarani,
Kolkata – 700020
Date: 12.12.2017
Subject: Application for the post of Trainee Marketing Executive.
Respected Sir,
In response to your advertisement published in The Telegraph dated 10.12.2017, I, Malati Guha, wish to formally present myself as an enthusiastic candidate for the post of Trainee Marketing Executive in your esteemed company.
At present, I am a student studying in Class IX. I possess a strong passion for engaging, challenging jobs, and I perfectly meet the age and educational criteria mentioned in your advertisement. Furthermore, the designated stipend of Rs. 2500 per month is highly satisfactory to me.
If you graciously select me for this position, I assure you that I will try to give my absolute best for your company’s growth. For your reference, a character certificate from my school’s Headmaster is attached in favor of my candidature. I sincerely hope you will not disappoint me.
Waiting for your kind consideration and an early reply.
Thanking you,
Yours faithfully,
Malati Guha
Gopalmath, Durgapur, Burdwan